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Hostel Management

Normally hostels have large data to be maintained which can be very burdensome. If we will use registers to keep all this data, large number of papers will be wasted.

Hostel management system is designed to manage all the activities related to hostel. This software is for online processing, to save time and collating all the information in one place to avoid delay in work and to get all information.

Admin log in:

This system is serving as an assistant for hostel admin. This software provides the facility to hostel admin to create rooms into the system, add more rooms later on and define their charges. If maintained into the system, admin do not need to remember the specific charges for each type of room, so this can be managed well by using college accounting software. Admin has one unique ID and password to access all this data.

Building information:

This software will contain all the information about hostels like hostel names, hostel type and location of the hostel. Hostel types can be boys’ hostel, girls’ hostel, faculty hostel etc. Different number of buildings can be there into a hostel. This software keeps track of number of rooms available in a specific building of a specific hostel. It has provision to check number of rooms and floors in particular hostel.

Rooms’ information:

This module of College ERP software will be handling complete details about each and every room so that you can check the availability in a particular room very easily. All other details like number of beds available, amenities provided and other facilities are also maintained into the system and can be extracted in just a go with the help of room id. This facility will help admin to track the status of hostel. With the help of student id you can find the room number assigned to a particular student.

Student information:

Detailed information of each student will be present into the system and can be fetched whenever required. The information like Student Name, Roll number, Class, batch, permanent address and emergency contact details is maintained into the system.

Student id will be used to retrieve all the information like which room has been allocated to a particular student. If student requests to shift the room, the same will be updated into the system.

System will hold all the data about student’s IN and OUT timing information which will be helpful in case of any emergency or incident.

This system provides monitory tracking as well. Forget the paper and pen while maintaining and calculating the mess bills for any student. No need to make manual entries of bills of every student as all the mess bills and other hostel bills will be maintained into the system against each student. Bills and payments can be handled smoothly with the help of this data. All these facilities will help in smooth functioning of hostel. Large records can be maintained very easily without any hassle.